Ascriptica 6.01 Features Ascriptica 6.01 6.0 5.23 4.0 Staff (Participants) State standards require teaching professionals to have and maintain a certain level of on going training. End users often take courses offered by the district or neighboring district in order to remain certified. Search catalog by target audience, location, course title, geographic location, date range among other filters X X X View pertinent information regarding the class at a glance X X X X Support for multiple dates and time on a single course X X X View custom information such as stipends and/or substitute X X X Support for targeting course catalog to specific user groups X X X *Web based interface for managing course offerings X X X Easily complete evaluations if applicable from a central location X X X View comments left by instructor on course status X X X Register for courses using FirstClass X X X X Register for courses using *Web Interface X X X Manage course history using FirstClass X X X X Manage course history using *Web Interface   X X X Manage pending courses using FirstClass X X X X Manage pending courses using *Web Interface   X X X Receive FirstClass/iCalendar calendar updates for registered courses X X Additional fields compliance date, hire date, alternate email X X Receive instant feedback when a conflict is detected X X View historical inservice records in external system if configured X X Register for and manage enrollment in course tracks X X Receive evaluations notifications if number of open evaluation limit set by the PD administrator has been reached. Further registration may be prohibited. X X Enhanced feedback for web users whenever a problem has occurred X X Enhanced interface X X * The web component is an optional add-on module. Please contact sales for pricing details. Instructors Responsible for managing and delivering course content. Support for managing course roster X X X X Support for adding and removing participants if allowed X X X X Support for printing signin-sheets X X X Support for printing name tags X X X Support for viewing wait lists X X X X Support for manipulating wait lists if allowed X X X X Support for setting course status and assigning full or partial points X X X X Support for viewing evaluation reports X X X Support for generating certificates X X X X Support for sending email blasts to registrants X X X Enhanced enrollment and payment reports X Support for adding comments specific to each participant X X X Enhanced course selection window allowing more targeted filtering X X Support for registering participants in bulk using a FirstClass group X X Support for approving participants when classes require approval X X Enhanced registration controls preventing self enrollment X X Enhanced instructor interface providing support for performing tasks across multiple classes simultaneously such as sending a message blast, printing name tags and so on. X X Enhanced instructor interface providing support for opening multiple rosters. X X Category Administrators Responsible for managing courses and users within their categories. For location specific categories, category administrators category admins may also manage users. The category administrator creates a course request for approval by the district admin. Role provides a way of delegating management of courses within the district. Ability to create new courses X X X Ability to create new courses from existing courses (duplicating courses) X X X Support for managing existing courses and determining exact time of availability X Support for managing registration terms pertinent to own categories X X X Support for managing sub organizational units pertinent to own categories X X X Support for creating new rooms under existing locations X X X Support for overriding default course values and deadlines if allowed X X X Support for establishing category specific questions for staff evaluation X X X Support for managing users within each designated location based category X X X Support for placing a registration lock on participants, preventing them from registering for all courses within own category. X X X Support for managing course roster X X X Support for adding and removing participants X X X Support for printing signin-sheets X X X Support for printing name tags X X X Support for viewing and manipulating wait lists X X X Support for setting course status and assigning points X X X Support for viewing evaluation reports X X X Support for generating certificates X X X Support for sending email blasts to registrants X X X Support for printing enrollment report X X X View payment information for each participant if applicable X X X Approve points awarded by instructor if applicable X X X Support for printing various reports specific to designated categories X X X Enhanced course manager providing real time class information and extended filtering for courses specific to designated categories including the ability to add, delete, and duplicate courses X Support for creating self paced courses with relaxed deadlines X X Provide support for courses with partial or no points X Support for creating and managing course tracks if given access X X Enhanced course publication options providing support for self paced courses and traditional courses X X Enhance end user registration options providing support for registration requiring approval, minimum course limits with auto or manual approval, and auto approved registration. X X Enhanced course selection window when using the instructor course manager allowing more targeted filtering X X Support for registering participants in bulk using a FirstClass group X X Enhanced participant approval processes X X Enhanced interface providing support for performing tasks across multiple classes simultaneously such as sending a message blast, printing name tags and so on. X X Provide support for deleting a user and all associated records permanently from the system X Support for overriding conflicts during registration on behalf of another user. X Professional Development(PD) Administrators The PD administrator is responsible for approving courses created and submitted by category administrators. They also set policies and preferences. The PD admin is very knowledgeable of district and state laws governing course curriculum and standards as it relates to Participants remaining certified. This function can also be delegated if required. Support for managing categories and assigning administrators X X X Support for updating category specific preferences X X X Support for setting configuring state standards at the site level X X X Support for establishing the course approval process at the site level X X X Support for establishing the point or credit approval process at the site level X X X X Support for establishing various organizational units and lookup tables at the site level X X X X Support for establishing various defaults and deadlines at the site level X X X X Support for creating additional fields to be used at the course level X X X Support for setting up accounting parameters X X X Support for establishing various supported achievement levels X X X X Support for establishing and configuring enrollment and other notifications X X X X Support for setting up evaluation parameters and reminder schedules X X X Support for establishing training years X X X Support for creating courses and determining exact time of availability X Ability to create new courses from existing courses (duplicating courses) X X X X Support for approving or denying courses X X X X Support for managing existing courses X X X X Support for managing registration terms pertinent to own categories X X X X Support for creating new rooms under existing locations X X X X Support for overriding default course values and deadlines X X X Support for establishing category specific questions for staff evaluation X X X Support for managing follow up evaluations X X X Support for managing all users X X X X Support for placing a site level registration lock on participants, preventing them from registering for all courses X X X Support for managing course roster X X X X Support for adding and removing participants X X X X Support for printing signin-sheets X X X Support for printing name tags X X X Support for viewing and manipulating wait lists X X X X Support for setting course status and assigning points X X X X Support for viewing evaluation reports X X X Support for generating certificates X X X X Support for sending email blasts to registrants X X X Support for printing enrollment report X X X View payment information for each participant if applicable X X X Approve points awarded by instructor if applicable X X X X Support for printing various reports from a site level or within a specific category X X X X Ability to view a journal of select areas where change has occurred in the system X X X Enhanced course manager providing real time class information and extended filtering X X Support for un-deleting new courses created X X Enhanced class event calendar controls X X Enhanced course evaluation controls and report X X Support for detecting, addressing and overriding conflicts at instructor, location and participant levels X Support for creating self paced courses with relaxed deadlines X X Enhanced custom field control for use as teacher certificate number or other required teacher information X X Enhanced points restriction options (Evaluation, Payment, District Sign-off, Category Sign-off, Instructor sign-off) X X Provide support for courses with partial or no points X Support for creating and managing course tracks X X Enhanced custom fields to trigger the inclusion of other fields as well as trigger custom text based on a response to the sign-in sheet, prompt during registering, and/or include text in enrollment emails. X X Enhanced course publication options providing support for self paced courses and traditional courses including the ability to control the exact time a course is available for viewing and registration. X Enhance end user registration options providing support for registration requiring approval with manual and lottery styled management, minimum course limits with auto or manual approval, and auto approved registration. X Enhanced course selection window when using the instructor course manager allowing more targeted filtering X X Support for registering participants in bulk using a FirstClass group X X Enhanced participant approval processes X Enhanced interface providing support for performing tasks across multiple classes simultaneously such as sending a message blast, printing name tags and so on. X X Enhanced sign-in sheet providing greater controls over the template format and information presented X X Provide support for configuring link to participant's existing records outside of Ascriptica X X Enhanced printing restrictions for participant course history X X Support for offline payment when in non-FirstClass mode X X Enhanced user manager including but not limited to the ability to permanently delete a user and all their records X Enhanced support for automatically preventing users from registering who have not been showing up for class. Also supports auto unlocking after set period. X Enhanced graphical user interface system wide X X Provide support for greater control over *web scheme, email templates, and content presented in the welcome page X X * The web component is an optional add-on module. Please contact sales for pricing details. Site Administrator The site administrator is responsible for managing backups, disk space usage, and installing patches. The system is highly self sufficient and requires little to no attention. Enhanced deployment settings and controls X X X Enhanced database architecture provides a very stable reliable system reducing the need for frequent maintenance. X X X Support for *SSL provides peace of mind during data transactions X X X Label Manager Tool X X Ability to route calendar updates directly to batch admin X X Enhanced synchronization process X X Enhanced handling of events already processed X X Support for *LDAP integration when running in Non-FirstClass mode. X X Enhanced logging support for emails X X Provide support for greater control over *web scheme, email templates, and content presented in the welcome page X X Provide support for purging courses flagged for deletion X X Enhanced upgrade process X X * The web component is an optional add-on module. Please contact sales for pricing details.